Motivation
When the
invoice is posted, the goods received/invoice received (GR/IR) account is
debited and the payable to the vendor is created. This debit must be cleared
against the credit in the GR/IR account created when the goods receipt was
posted.
If there is a
quantity variance where the quantity of the goods receipts is different to the
quantity of the invoice receipts and if there is no further goods receipt or
invoice receipt recorded by the system, the GR/IR account cannot be cleared
automatically.
To balance
good receipts with mismatching invoices, transaction MR11 has been provided. Additionally
it shall be possible to clear the freight clearing account with the new
transaction.
In a system, that
the GR/IR account contains several elder open items might not be able to be
cleared via transaction MR11 due to various error messages. E.g. the
corresponding account assignments are no longer valid.
For this
purpose the the goods received/invoice received (GR/IR)
reconciliation transaction ZGRIRCLR is provided as a service.
Solution Approach
The open
items on GR/IR account have to be cleared and the purchase order history must
be completed without modifying the initial account assignment given in the
purchase order position.
Hence
transaction ZGRIRCLR has been created. This transaction offers similar
selection criteria like transaction MR11:
It will call
transaction MR11 in background and use its selection mechanism to obtain open
purchase order positions. Furthermore a function that balances the GR/IR
account runs subsequently. The offset postings are written on a balance sheet
account which has been provided before the GR/IR reconciliation tool executed.
A simulation run of the report shows the FI postings without doing updates in
the system.